Reporting & Supervision: The Administrative Assistant reports to the Office Manager.
Job Description:
The Administrative Assistant provides support to various departments
and performs a broad range of administrative, clerical and secretarial
duties.
To handle general inquiries and requests for information and materials via email, mail and/or phone.
Serve as main office point of contact/front desk by greeting,
receiving and directing office visitors, receiving in-coming calls,
divert in-coming calls to appropriate departments, keep records of
out-going call logs
Assist with ordering supplies and inventory management, as needed.
Assist staff with mailing projects.
Assist departments with scanning and photocopying of official documents.
Maintain employee telephone lists and floor map.
Provide assistance with inventory management and trip expenses as needed.
Supervise the office cleaner to ensure tidy facilities and environment.
Perform other duties, as assigned.
Qualifications/ Skill
Minimum of an OND in Business Administration, or related field is
desired and One years’ work experience in an office environment is
required.
Multi-tasking with positive attitude is required.
Good communication and interpersonal skills are required.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Experience in organizing and filing information is required.
Attention to detail and ability to follow up on tasks to completion.
Excellent record keeping and documentation skills are required.
Flexibility and ability to work in busy environment.
Experience of working in a conflict environment is a plus.
