To provide a comprehensive secretarial and administration service to the General Manager across the range of his work.
Act as primary gatekeeper and liaison Officer to the General Manager
To maintain and organize the General Manager’s diary, filing system and all other relevant areas as necessary.
To support the General Manager in his projects, proposals etc. through research and consultation.
To draft briefings and project proposals as requested by the General Manager.
To facilitate meetings, schedule debriefing meetings so follow up
action can be implemented. Also by arranging refreshments, seating and
taking minutes.
To liaise positively and professionally with colleagues and visitors.
To be amiable, professional and approachable at all times.
Any other duties commensurate with the accountability of the post.
Qualifications/Experience and Training
Bachelor Degree from any recognized higher institution
2 years previous experience in a similar role
Skills:
Excellent IT Skills, including use of ICT packages i.e. Word, Excel,
Power point, Access.
Strong interpersonal skills with an approachable personality;
Excellent letter writing and organizational skills
Knowledge:
Good knowledge of database systems and processes
Clear understanding of confidentiality
Ability:
Ability to work under pressure to agreed deadlines and adapt to change.
The ability to pay high attention to detail to ensure that high quality work leaves the organization
Ability to work in a flexible manner – out of hours as required.
Excellent written English and the ability to communicate at all levels
